About the Role

OpenLoop is looking for an Executive Assistant to the CEO to join our team on-site at our Headquarters in Des Moines, IA. In this role, you will provide high-level administrative support and ensure smooth day-to-day operations for the Founder and CEO. This role requires a detail-oriented and resourceful individual who thrives in a fast-paced, high-growth environment and is comfortable interacting with senior leaders, board members, clients, and partners.

What You'll Do

• Manage the CEO’s calendar, schedule, and priorities, including meetings, travel, and events.
• Prepare agendas, materials, and follow-ups for internal and external meetings.
• Serve as a liaison between executives and internal/external stakeholders.
• Manage and track priorities, deadlines, and follow-ups.
• Organize and support board meetings, leadership offsites, and other executive-level events.
• Oversee daily office operations to ensure a productive and efficient working environment.
• Manage vendor relationships, including office supplies, equipment, IT support, and facility maintenance.
• Maintain office policies and procedures; recommend improvements as needed.
  Coordinate team events, internal communications, and employee engagement initiatives.
• Serve as a point of contact for office-related inquiries and ensure compliance with health, safety, and security protocols.
• Other duties as assigned.

Who You Are

• Local to the Des Moines area, or in a commutable distance for this on-site role
• Bachelor’s degree in Business Administration or a related field.
• Proven experience as an Executive Assistant, Office Manager, or in a similar administrative role (5+ years preferred).
• Strong proficiency in Microsoft Office Suite and/or Google Workspace; experience with project management or CRM tools is a plus.
• Excellent organizational and time-management skills.
• Strong interpersonal and written/verbal communication abilities.
• Discretion and confidentiality are essential.
• Ability to adapt quickly and manage multiple tasks with a high degree of accuracy.
• Familiarity with remote or hybrid team management and tools like Slack, Zoom, Asana, or Notion.